Run your workshop from intake to invoice.
ITMe Workshop is an all-in-one, self-hosted workshop management system for auto repair shops. Track jobs, parts, invoices, payments, scheduling and reporting — without spreadsheets.
- Work orders with labor & parts, mechanic assignment, job statuses
- Invoices as PDF + email sending + public link (optional Stripe payments)
- Inventory that tracks stock, writes off used items, and marks “needs ordering”
Everything in one system
From planning and intake to invoicing and inventory — plus optional modules for tire storage, junkyard, payroll and more.
Work orders & jobs
Create repairs, assign mechanics, add labor & parts, track job status end-to-end.
Invoices & payments
PDF invoices, email sending, payment tracking, public invoice link (Stripe optional).
Inventory & purchasing
Products, stock movements, suppliers, deliveries and imports — know what’s on hand.
Calendar scheduling
Plan jobs, reserve time, create work orders at check-in (optional module).
Tire storage
Contracts, stored sets, locations, printouts and returns (optional module).
Reports & exports
Revenue, receivables, supplier debt, payroll estimates and CSV exports (optional).
Fast global search
Find clients, vehicles, work orders, products and suppliers in seconds.
Control & audit
Role-based access and an audit log — keep accountability without slowing down.
How it works (real flow)
A clean workflow that matches what workshops actually do — not what spreadsheets pretend.
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1Plan the job Schedule in the calendar (optional) or start with quick intake.
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2Create a work order Pick client + vehicle, assign mechanic, record complaint and mileage.
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3Add labor & parts Track time and materials; inventory is written off when items are in stock.
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4Get customer approval Share a public link for accepting/denying additional suggestions.
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5Invoice & get paid Generate the invoice, email it, export PDF, track payments, accept online payments (optional).
Modules & capabilities
A practical feature list you can sell — based on what the system actually does.
Work orders
- Create repair jobs and assign mechanics
- Labor: time entries, rates, discounts
- Parts: stock write-off, manual items, “needs order” flags
- Statuses: open / invoiced / closed / cancelled
Quotes (estimates)
- Create quotes with labor and parts
- Convert quote → work order (auto-copies lines)
- Optional module
Invoices
- Create invoices from work orders
- PDF generation and print view
- Email invoices + keep sending history
- Public invoice link (no login)
Payments (incl. Stripe)
- Manual payments: cash / card / transfer / other
- Optional Stripe Checkout payments via public invoice link
- Webhook-based payment confirmation + status updates
Warehouse (inventory)
- Products with SKU, pricing, units
- Inventory movements + on-hand calculations per location
- Suppliers and deliveries (purchase tracking)
- Supplier delivery import (file-based) (optional)
Tire storage
- Contracts with stored tire sets and locations
- Acceptance/return/contract printouts
- Return workflow + status tracking
Junkyard / dismantling
- Donor vehicles + parts list
- Add parts into inventory (optional)
- Bulk add parts + CSV export
Calendar & check-in
- Month/week/list views
- Private events, blocks, assignments
- Check-in can create a work order automatically
Employees & payroll
- User roles/groups + per-location assignment
- Hourly/monthly/percent salary types
- Payroll summary by month (optional module)
Reports, exports, audit
- Revenue, cash-in, receivables aging, supplier debt
- CSV exports: invoices and payments
- Audit log with filters (who did what, when)
UI preview
A quick look at the interface and key screens.
FAQ
Short answers you can use in sales conversations.
Is ITMe Workshop cloud or self-hosted?
Self-hosted: you can run it on your own server. Your data stays with you.
Can customers approve extra work?
Yes. Work orders can generate a public link where customers accept/deny additional suggestions.
Can customers pay online?
Optional: Stripe Checkout payments from the public invoice link, with webhook confirmation.
Do you support multiple locations?
Yes. The system is location-aware (inventory, work orders, invoices and reporting per location).
Can I export my data?
Yes. CSV exports are available for invoices and payments, and there are print/PDF outputs for documents.
Does it work on mobile?
Yes. It’s a web app usable from phone/tablet/desktop. For best results, add a few mobile screenshots.
Want a guided walkthrough?
Request a demo and see how the workflow fits your workshop.
Get a demo
Tell us what kind of workshop you run — we’ll show how ITMe Workshop fits your workflow.